Privacy Policy

INTRODUCTION

Respecting and protecting your privacy and Personal Information is important to SUMMIT 4X4 SAFARIS.

This policy governs the relationship between you, the data subject, and SUMMIT 4X4 SAFARIS with which you are about to or may already have signed an engagement letter or have otherwise provided personal information to.

In line with the 8 Conditions for Lawful Procession of Personal Information as set out in the Protection of Personal Information Act no 4 of 2013 (the Act), we

  • Accept joint responsibility and accountability with you to manage and protect your Personal Information when providing our services to you
  • Undertake to collect and process only such Personal Information which is necessary given the purpose for which it is processed, conclude related agreements and consider legitimate legal interests of everyone concerned, as required by the Act. We will always respect your right to withdraw your consent for the processing of your Personal Information
  • Undertake to only use your Personal Information for the purpose for which the information is essential to enable us to assist you or provide solutions to you
  • Undertake not to share or further process your Personal Information with anyone or for any reason if not required for assisting you with your solutions or as required in terms of legislation or regulations
  • Undertake to take reasonably practicable steps to ensure that information is complete, accurate, not misleading and, where necessary, is updated
  • Undertake to be open and transparent on the nature, extent and reasons for processing Personal Information
  • Undertake to safeguard and protect your Personal Information in our possession
  • Undertake to freely confirm what Personal Information we hold of you, to update and rectify the Personal Information upon request and to keep it for no longer than required.

By providing us with your Personal Information, you agree to this Policy and authorise us to process such information as set out herein and you authorise us and any associated entities or third parties (where applicable) for the purposes set out herein.

We will not use your Personal Information for any other purpose than that set out in this Policy, and we will take the necessary steps to secure the integrity and confidentiality of Personal Information in our possession and under our control by taking appropriate and reasonable measures to prevent loss of, damage to or unauthorised destruction of your Personal Information and to prevent the unlawful access to, or processing of Personal Information.

REASONS FOR PROCESSING PERSONAL INFORMATION

We need to collect, use and keep your Personal Information as prescribed by relevant legislation and regulations and for reasons such as:

  • To provide all relevant services in accordance with your requests to us as set out in the engagement documents and to maintain our relationship
  • To respond to your queries
  • To confirm and verify your identity or to verify that you are an authorised user for security purposes
  • To comply with all legislative or regulatory requirements related to services provided to you by us
  • To satisfy any requirement by a professional body or affiliation to which we are a member
  • To fulfil our contractual obligations to you, for example to ensure that invoices are issued correctly, to communicate with you and to carry out instructions and requests and for ensuring you can access our premises when required
  • For any other operational purposes required to assist you with the solutions you require
  • To comply with our legal obligations to you, for example health and safety obligations while you are on any of our premises, or to a third party
  • In connection with possible requirements by the Information Regulator or other Government agencies allowed by law, legal proceedings, or court rulings.

BUSINESS ACTIVITIES FOR WHICH PERSONAL INFORMATION IS PROCESSED

  • Business Service and Solution Inquiries
  • Administering, managing and developing our businesses and services
  • Security, quality and risk management activities
  • Complying with any requirement of law, regulation or a professional body of which we are a member.

SHARING OR TRANSFER OF PERSONAL INFORMATION

Our employees will have access to your Personal Information to administer and manage our services and internal business processes. In general, we do not share your Personal Information with third parties (other than service providers acting on our behalf) unless we have a lawful basis for doing so. We may need to share your Personal Information and/or utilise software or online platforms to enter and process your information for business management purposes. This will only be done in strict adherence to the requirements of the Act. We also have agreements in place to ensure that they comply with the privacy requirements as required by the Act.

  • CROSS BORDER PERMISSION
  • THIRD PARTY PROVIDERS/OPERATORS

We may also disclose your information:

  • When explicitly requested by you
  • Where we believe it is necessary to protect our rights
  • Where we have a duty or a right to disclose in terms of legislation, regulations or industry codes
  • With professional advisers, for example, law firms, as necessary to establish, exercise or defend our legal rights and obtain advice in connection with the running of our business. Personal Information may be shared with these advisers as necessary in connection with the services they have been engaged to provide
  • To law enforcement, regulatory and other government agencies and to professional bodies, as required by and/or in accordance with applicable law or regulation. We may also review and use your personal information to determine whether disclosure is required or permitted.

INFORMATION SECURITY

We are legally obliged to provide adequate protection for the Personal Information we hold and to stop unauthorised access and use thereof. We will, on an ongoing basis, continue to review our security controls and related processes to ensure that your Personal Information remains secure.

Generally accepted standards of technology and operational security have been implemented to protect information from loss, misuse, alteration, or destruction. All our employees are trained on information security and are required to keep Personal Information confidential and only authorised persons have access to such information.

When we contract with third parties, we impose appropriate security, privacy and confidentiality obligations on them to ensure that personal information that we remain responsible for, is kept secure.
RETENTION OF PERSONAL INFORMATION

We shall only retain and store Personal Information for the period for which the data is required to serve its primary purpose or a legitimate interest or for the period required to comply with an applicable legal requirement, whichever is longer.

YOUR RIGHTS: ACCESS TO INFORMATION

You have the right to request a copy of the Personal Information we hold about you. To do this, simply contact us via the numbers/addresses provided or on our website and specify what information you require. We will need proof of authorisation or a copy of your ID document to confirm your identity before providing details of your personal information.

Please note that any such access request may be subject to a payment of a legally allowable fee.

AMENDMENTS TO YOUR INFORMATION

You have the right to ask us to update, correct or delete your personal information. We will require proof of identity and/or authority before making changes to personal information we may hold of you. We would appreciate it if you would keep your personal information accurate and up to date.

COOKIE POLICY

We may place small text files called ‘cookies’ on your device when you visit our website. These files do not contain personal data, but they do contain a personal identifier allowing us to associate your personal data with a certain device. Many websites use cookies and you can find out more about them here.

We use different types of cookies on our website. Some of these cookies are placed by us, while others are placed by our third-party plug-ins, suppliers or advertisers. These cookies may be deleted from your device at different times, such as at the end of your browsing session (when you leave the website) or after a pre-set amount of time, or they may persist on your device until you delete them.

You can read about deleting Cookies from your device at the following website – Digital Trends.

Deleting or no longer accepting cookies may prevent you from accessing certain aspects of our website where cookies are necessary or because the website forgot your preferences.

The Cookies We Use

Essential cookies – these are cookies that allow our website to perform its essential functions. Without these cookies, some parts of our website would stop working.

Site analytics cookies – these are cookies that monitor how our website is performing, and how you interact with it. We use them to know how best to improve our website or services.

Functional cookies – these are cookies that remember who you are as a user of our website. We use them to remember any preferences you may have selected on our website, like saving your username and password or settings.

Embedded content from other websites

The content on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

HOW TO CONTACT US

If you have any queries about this policy, or need further information about our privacy practices, wish to withdraw consent, exercise preferences or access or correct your personal information, please contact us at: info@s4x4s.com

Alternatively, you can contact us on the numbers/addresses listed under the contact us section of our website.

Any additional information or concerns can be found and raised with the Information Regulator, who can be contacted as shared below, but please feel free to contact your relevant PKF Member Firm’s Information Officer first to discuss any questions or concerns you may have:

Website: https://www.justice.gov.za/inforeg/
Tel: 012 406 4818
Email: inforeg@justice.gov.za

Personal Information is defined by the Protection of Personal Information Act (the Act) as:

“information relating to an identifiable, living, natural person, and where it is applicable, an identifiable, existing juristic person, including, but not limited to—

  • information relating to the race, gender, sex, pregnancy, marital status, national, ethnic or social origin, colour, sexual orientation, age, physical or mental health, well-being, disability, religion, conscience, belief, culture, language and birth of the person
  • information relating to the education or the medical, financial, criminal or employment history of the person
  • any identifying number, symbol, e-mail address, physical address, telephone number, location information, online identifier or other particular assignment to the person
  • the biometric information of the person
  • the personal opinions, views or preferences of the person
  • correspondence sent by the person that is implicitly or explicitly of a private or confidential nature or further correspondence that would reveal the contents of the original correspondence
  • the views or opinions of another individual about the person; and (h) the name of the person if it appears with other personal information relating to the person or if the disclosure of the name itself would reveal information about the person”.
  • Respecting and protecting your Personal Information (please refer to the definition of Personal Information at the end of this policy statement) is very important to us. It is also a Constitutional right, legal, and good business practice requirement, which we take very seriously.

Directors: Nicholas Basson, Jacques Malan, Lance Kotze